Some legacy technology just won't die.
The legacy tech most organizations have is still around because it works, basically. Think of a reliable server running an essential application. But finding replacements for copy and print machines can be so overwhelming and onerous that it often doesn't happen until one employee gets fed up by one too many paper jams or annoyed that they're the only one who changes the toner cartridge.
The brave soul who is willing to take the journey to the land of new digital copiers and printers may be pleasantly surprised. Depending on how long it's been since they last upgraded, they may find that a lot has changed with copying and printing solutions.
Machines of many talents
Digital copiers and printers are so much more than just a large piece of machinery ingesting blank paper and spitting out printed pages. Today, you're replacing single-purpose legacy technology with a connected, multi-function device.
Organizations now have access to the capabilities once reserved for a printing house, and printing devices now deliver a high volume of printed pages and uptime that puts your old legacy technology to shame. And, on top of that, high-quality colour documents are more affordable than ever.
Scalability as a service
Just as software, storage, and networks have become part of the "as a Service" line, so have printing and copying. Now, managed print services let you scale up your print environment as your organization evolves. It's not just about getting the best bang for your buck when copying and printing: Managed services implement solutions to better predict costs, increase uptime, and enhance security.
Managed print services help you understand your print environment through a dashboard that tracks print costs by user, department, and location, regardless of which printer technology you've deployed. Get ready to accurately monitor every device in your fleet—regardless of make and model—including PC-connected printers and large, multi-function printers. Data is provided in real-time, so you've officially been freed from time-consuming analysis and data crunching.
Understanding your print environment lets you scale up as required and optimize the workflow across your work groups. Employees can even print from their tablets and smartphones without accessing the corporate network, while digitizing hard copies for easy sharing and storing.
More than document security
Even today's legacy technology is connected, which makes it a prime target for threat actors looking to poke holes in your organization's security. In the era of the Internet of Things (IoT), printers are often overlooked as network security risks.
Today's threats require attention to data in-transit and all endpoint devices on the network. That's why multi-function printers have security baked in—as devices, they're treated the same way as any other endpoint on your network, like laptops and smartphones.
Modern enterprise printers can stop a cyber attack in its tracks, defending the network through continuous monitoring. They include a self-healing BIOS that detects and prevents the execution of malicious code, and are intelligent enough to proactively alert IT if they're compromised. Just as many organizations seek outside guidance to bolster their security. It's estimated that 33 percent of all organizations will engage with a vendor in a contractual relationship for print security by 2019.
The prospect of replacing legacy technology is always daunting, but if you're still holding on to outdated copying and printing machines, it's worth moving to a more advanced, connected, and multi-faceted solution. It'll not only get the job done, but it'll reduce costs, improve workflow, and enhance your security posture.