Picture this: You’re the last one still at the office when, suddenly, you feel a gust of air that sends a chill down your spine. You get the eerie sensation you’re not alone. You slowly turn around and—dun-da-da-dun: It’s the designated device graveyard, piled high with broken phones and legacy tech that should have been removed from the office ages ago. You’re totally spooked to say the least.
You should take sustainable technology and responsible device disposal seriously; otherwise, you’ll find yourself trudging through a similar device graveyard yourself one day. Outdated tech that isn’t recycled or disposed of properly is terrifying every day of the year, and too many offices have an empty or unused storage closet that’s been unofficially designated as the place for tossing old or nonfunctioning hardware—sometimes called fringe devices—that ought to be recycled.
Let’s take a fresh look at how you can refine your device disposal practices and make sure you’re not only recycling responsibly—but also protecting the office by eliminating any overlooked entry points to your network.
Go green, safe, and secure
Many green-friendly Canadian companies promote IT sustainability and recycling by offering to buy back or donate old equipment safely and securely. You may be able to turn that device stash into cash, a gift card, a donation to a worthy charity, or back into funds for your IT budget. Even if your old equipment is beyond recovery, certain companies can come to the rescue with preferred recycling options—an easy way to protect the environment.
Although there are viable recycling options to be found, you should always take precautions. Everyone’s heard horror stories about cybercriminals recovering sensitive information from the hard drives of discarded PCs, printers, copiers—basically, any endpoint is up for grabs. Avoid becoming a cybercasualty by following these tips:
- Wipe the hard drive of a device first, then physically remove it or drill it.
- Destroy data by degaussing or shredding.
- Keep certificates of destruction for audit purposes.
- Work with a Device as a Service offering to manage hardware that reaches the end of its lifecycle.
Technology partners can transform your printer and copier experience by providing a range of offerings for moving your business to the cloud. For example, HP’s multifunction printers, which use fewer parts, keep the environment in clear focus. Through their circular economy process, HP lowered its carbon and water footprints from 2015 to 2016 through efforts such as improving materials recovery, refurbishing their subscription services (like managed print services), reducing materials overall, implementing renewable energy initiatives, and more.
Take your printing sky-high
If you’re thinking about decluttering your office and joining the sustainable technology movement for good, the cloud is where it’s at. Modern copiers and printers can streamline information sharing and collaboration while keeping everything securely stored in the cloud. The Canadian government recently awarded 22 contracts for public cloud computing services to handle the dissemination of unclassified data, consisting mainly of publicly accessible sets and collections. According to Carla Qualtrough, Canada’s Minister of Public Services and Procurement, cloud computing offers numerous advantages that will allow the Government of Canada to “. . . harness the innovation of private-sector providers to make its information technology more agile.”
Modern, cloud-based technology solutions allow you to replace and refresh office components quickly, with minimum downtime and maximum peace of mind that your data and processes are secure. Even better, you’ll no longer have the specter of a physical device graveyard keeping you awake at night. Moving beyond a product refresh and secure processing, new equipment also has plenty of edge. Here are a few features that make cloud-based printers and copiers a smart upgrade over outdated technology:
- Self-repair from attacks in real time
- Anticipation of parts servicing to avoid premature ink and toner replacement
- Automatic threat detection to prevent intrusions and validate operating software
- Accelerated workflow, improved accuracy, and easy connection to users throughout your organization
- Ability to hold print jobs in the cloud with a range of authentication options, including card readers and QR codes
Give your business a boost with sustainable technology
All those menial tasks on your list—turning off the copier, ordering preprinted forms, encouraging users to save money by duplexing—can be handled automatically by smart, cloud-based technology. Know what that means? You can spend more time on the important, strategic aspects of your business, like customer satisfaction, budget, productivity, employee satisfaction, and retention.
Isn’t it time to take another look at your copier and printing recycling methods? Chuck out that tired, worn equipment collecting dust and creeping out your coworkers. Then, freshen your workspace with advanced sustainable technology. Your team will have the information-sharing and collaborative power to boost efficiency, create innovative solutions, and promote friendlier staff interactions.