As fast as 2017 flew by, 2018 will no doubt leave your head spinning as new technologies continue to bombard your infrastructure roadmap. Rather than feeling overwhelmed by the seemingly never-ending progression of current IT trends, pulling back the curtain and bravely facing the future is likely your best strategy for creating order out of the impending chaos.
What’s on your to-do list for the months ahead? It includes office tech upgrades of some kind, right? Here’s why it should—and how to best go about nailing the right tech trend adoption strategy.
Step 1: Admit you have a problem
Seriously—if everything in your office is humming at 100 percent performance and efficiency, why would you even bother considering, investigating, or implementing any current IT trends? Alas, without the limitless resources and ingenuity of Stark Industries, you can likely identify a few IT bottlenecks without much effort. Don’t stop at the black-and-white numbers, either—operational bottlenecks can prove more subtle than you might imagine.
This fact became painfully obvious to Experteer and Sharp Business Systems when they discovered keeping around outdated office technology—think: legacy printers, ancient software, and old-as-dirt laptops still running Windows XP—could equate to an insane 37 minutes of wasted time each day. That’s the equivalent of a year’s worth of vacation being sucked right out from under you. Yikes!
Ancient office tech can even lead to rather grumpy, disgruntled employees, too. In fact, 42 percent of those surveyed by Experteer and Sharp Business Systems admitted they’d feel more motivated to roll out of bed in the morning and come to the office if they knew they’d be greeted with functioning technology more representative of current IT trends. There would probably be fewer mice flying across the room, too. You can start this process by first identifying the areas of your office infrastructure slowing you down.
Step 2: Get your issues in order
Now that you know why your PTO balance is constantly in the red, it’s time to figure out what you actually need to do. Go ahead and break down the issues you found in step one into three buckets:
- Tech that’s mere presence is slowing you down (e.g., old, unused fax machines that can be disposed).
- Tech that needs an upgrade.
- Tech that needs to happen (i.e., gaps in your current infrastructure you can solve with the addition of new office tech trends).
You might want to take an Office Space approach to issues falling into the first bucket—but, seriously, you should look into proper disposal methods for tech at the end of its lifecycle. For the second and third buckets, you should aim to take advantage of innovative tech that allows you to do more with less.
Take that old print fleet occupying the hallway. You already know how much time it can waste waiting to warm up, spool, and eventually print. Compound that with how often Gary in cube A9 jams the machine printing off his manuscripts and it’s clear you might be ready for an upgrade. Today’s printers can do more than print fast—they can take less time to manage from an operational standpoint and even fortify other aspects of your environment, like IT security. Deploying a fleet that can manage its own patches and updates while actively monitoring for vulnerabilities might just end up saving you more than vacation days.
For this reason, you shouldn’t only look at the latest tech trends as potentially useful fads but as innovations with the potential to immediately and favourably impact the efficiency of office operations. As you look ahead to 2019 and beyond, don’t shy away from that AI-powered collab tool or an almost self-aware printer. If you’re really lucky, you might just get an extra vacation day out of it.